Conference registration form template
Tick the fields you need and copy a clean field list for your registration form. Built from 25 years of running congress registration.
Essentials
Badge and networking
Logistics
Payment and invoicing
Medical and scientific congresses
Consent
Your registration form
How long should a registration form be?
Every extra field costs registrations. Ask only for what you will actually use before or during the event, and collect the rest later by email. A good test: if nobody on your team can say what a field is used for, remove it.
- Free events and webinars: name, email, company and consent are usually enough.
- Paid conferences: add ticket type, badge details, dietary needs and invoicing.
- Medical congresses: add profession and specialty, and licence numbers only if you issue CME credits.
Fields people get wrong
- Badge name. Long or formal names don't fit on a badge. A separate “name on badge” field avoids re-prints.
- Billing details. The person attending is often not the person paying. Keep invoice fields separate and optional for self-paying delegates.
- Consent. Under GDPR, marketing and sponsor-sharing consents must be separate, optional and unticked by default.